RMS Standards Development


All public safety agencies rely on a Records Management System to store, retrieve, retain, manage, archive and view information, records, documents, or files pertaining to law enforcement operations.  Law enforcement documents many activities including incidents, arrests, accidents, citations, warrants, investigative cases, field contacts and other operations. Nationally, law enforcement agencies invest billions of dollars to purchase, maintain and manage these systems.  Standards are important to ensure these investments provide law enforcement with the necessary capabilities to manage their departments.  The IJIS Institute partnered with the International Association of Chiefs of Police (IACP) to update a 20-year-old standards document to ensure law enforcement has a current blueprint for records management decisions.


Our team has provided resources to help manage this effort and publish the most recent version of the Law Enforcement Records Management System Functional Specifications. IJIS members participate on the RMS Standards Task Force along with practitioners to continually review the content and standards for accuracy and relevancy.  This is just one example where the value of IJIS is bringing together practitioners and industry in a neutral setting to develop products that benefit public safety.  These standards are critical to ensuring cost effective implementations that are successful at the local level.


The Law Enforcement Records Management System Functional Specifications document has been used by practitioners and industry to guide Requests for Proposals, train new employees, and as a guide for the key elements that should be included in a baseline Records Management System for any public safety agency.  The Standards Committee continues to meet quarterly to review potential updates to the document to ensure it remains current and relevant.

Other Key Initiatives

Reentry Information Sharing Pilot Sites

The IJIS Institute leads this combined grant effort working in partnership with the National Governors Association, the Association of State Correctional Administrators (ASCA), the American Probation and Parole …

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RxCheck Hub

The IJIS Institute supports the RxCheck hub that facilitates the connections between PDMPs across state borders. The RxCheck hub is the baseline implementation of the …

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Supporting Health and Human Services Interoperability

The Health and Human Services’ Administration of Children and Families recognized that human services would benefit from having better coordinated and integrated services, and achieving …

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Child Care Background Checks

IJIS Institute is supporting the Department of Health and Human Services, Administration for Children and Families, Office of Child Care with strategies to help states …

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Fusion Center Technology Assistance Program

The IJIS Institute partnered with the U.S. Departments of Justice and Homeland Security in delivering the Bureau of Justice Assistance-sponsored Fusion Center Technology Assistance (TA) Program. …

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Nationwide Suspicious Activity Reporting Initiative (NSI)

State, local, tribal, and federal partners, along with several national law enforcement organizations, collaborated to develop the Nationwide Suspicious Activity Reporting (SAR) Initiative (NSI), a national …

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